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AS&E Graduate Student Council > GSC Info

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GSC Info

About Us
GSC Board and Reps
GSC Main Events
GSC General Meetings
GSC Lounge
GSC Documents
GSC Ticket Sales
Contact Us

GSO's

About GSOs
GSO Recogntion
GSO Funding
GSO Forms

Funding/Advertising

Request Priority Funding
Request Alternate Funding
Request GSC Advertising
Reimbursement Form
Direct Payment Form
Expense Transfer Form

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h2. Form for GSOs/Independent Students Requesting Funding and Advertising for Events
{center}
{mail-form:destination=GSC@tufts.edu}

{info:title=Event Request Form}

*Name of GSO*
(select _Independent Student Request_ if you are not requesting on the behalf of a GSO)
  {mail-select:name=GSO}
  {mail-option:value=Biology Union of Graduate Students (BUGS)|selected=true}Biology Union of Graduate Students (BUGS){mail-option}  
  {mail-option:value=Chem GSC|selected=true}Chem GSC{mail-option}
  {mail-option:value=Child Development GSA|selected=true}Child Development GSA{mail-option}  
  {mail-option:value=Child's Right to Thrive (CRT)|selected=true}Child's Right to Thrive (CRT){mail-option}  
  {mail-option:value=Graduate Economics Society (GES)|selected=true}Graduate Economics Society (GES){mail-option}  
  {mail-option:value=Hellenic Society GSTU|selected=true}Hellenic Society GSTU{mail-option}
  {mail-option:value=Indian Students at Tufts (ISAT)|selected=true}Indian Students at Tufts (ISAT){mail-option}
  {mail-option:value=Organization of Graduate Students of Mathematics (OGSM)|selected=true}Organization of Graduate Students of Mathematics (OGSM){mail-option}
  {mail-option:value=Past and Present|selected=true}Past and Present{mail-option}
  {mail-option:value=SciTech Society (STS)|selected=true}SciTech Society (STS){mail-option}  
  {mail-option:value=Soo Bahk Do|selected=true}Soo Bahk Do{mail-option}  
  {mail-option:value=Student Occupational Therapy Association (SOTA)|selected=true}Student Occupational Therapy Association (SOTA){mail-option}
  {mail-option:value=Tufts Chinese Student and Scholar Association (TCSSA)|selected=true}Tufts Chinese Student and Scholar Association (TCSSA){mail-option}
  {mail-option:value=Tufts English Graduate Student Organization (TEGO)|selected=true}Tufts English Graduate Student Organization (TEGO){mail-option}
  {mail-option:value=Independent Student Request|selected=true} >Independent Student Request< {mail-option}  
  {mail-option:value=No_GSO_selected|selected=true}Select GSO{mail-option}

{mail-select}

*Contact Person Email*
{mail-input:type=text|name=Contact|cssStyle=width: 200px|required=true}

*Name of Event*
{mail-textarea:name=Event|cssStyle=width: 200px; height: 22px|required=true}{mail-textarea}

*Funds Requested ($)*
{mail-input:type=text|name= Funds Requested|cssStyle=width: 100px|validation=num|required=true}

*Preferred Funding Method*
 {mail-select:name=Preferred Funding Reimbursement Method}
  {mail-option:value=Reimbursement|selected=true}Reimbursement{mail-option}
  {mail-option:value=Direct Vendor Payment Request|selected=true}Direct Vendor Payment Request (requires early form submission) {mail-option}
  {mail-option:value=Expense Transfer (to Tufts Dept ID)|selected=true}Expense Transfer (to Tufts Dept ID) (requires early form submission) {mail-option}
  {mail-option:value=No Funding Requested|selected=true}No Funding Requested{mail-option}  
{mail-option:value=Select Funding Method|selected=true}Select Funding Method{mail-option}
{mail-select}

*Date of Event (Month-Day-Year)*
{mail-input:type=text|name=Date|cssStyle=width: 100px|required=true}

*Start Time of Event*
  {mail-select:name=Start Time}
  {mail-option:value=1AM|selected=true}1AM{mail-option}
  {mail-option:value=1:30AM|selected=true}1:30AM{mail-option}
  {mail-option:value=2AM|selected=true}2AM{mail-option}
  {mail-option:value=2:30AM|selected=true}2:30AM{mail-option}
  {mail-option:value=3AM|selected=true}3AM{mail-option}
  {mail-option:value=3:30AM|selected=true}3:30AM{mail-option}
  {mail-option:value=4AM|selected=true}4AM{mail-option}
  {mail-option:value=4:30AM|selected=true}4:30AM{mail-option}
  {mail-option:value=5AM|selected=true}5AM{mail-option}
  {mail-option:value=5:30AM|selected=true}5:30AM{mail-option}
  {mail-option:value=6AM|selected=true}6AM{mail-option}
  {mail-option:value=6:30AM|selected=true}6:30AM{mail-option}
  {mail-option:value=7AM|selected=true}7AM{mail-option}
  {mail-option:value=7:30AM|selected=true}7:30AM{mail-option}
  {mail-option:value=8AM|selected=true}8AM{mail-option}
  {mail-option:value=8:30AM|selected=true}8:30AM{mail-option}
  {mail-option:value=9AM|selected=true}9AM{mail-option}
  {mail-option:value=9:30AM|selected=true}9:30AM{mail-option}
  {mail-option:value=10AM|selected=true}10AM{mail-option}
  {mail-option:value=10:30AM|selected=true}10:30AM{mail-option}
  {mail-option:value=11AM|selected=true}11AM{mail-option}
  {mail-option:value=11:30AM|selected=true}11:30AM{mail-option}
  {mail-option:value=12PM|selected=true}12PM{mail-option}
  {mail-option:value=12:30PM|selected=true}12:30PM{mail-option}
  {mail-option:value=1PM|selected=true}1PM{mail-option}
  {mail-option:value=1:30PM|selected=true}1:30PM{mail-option}
  {mail-option:value=2PM|selected=true}2PM{mail-option}
  {mail-option:value=2:30PM|selected=true}2:30PM{mail-option}
  {mail-option:value=3PM|selected=true}3PM{mail-option}
  {mail-option:value=3:30PM|selected=true}3:30PM{mail-option}
  {mail-option:value=4PM|selected=true}4PM{mail-option}
  {mail-option:value=4:30PM|selected=true}4:30PM{mail-option}
  {mail-option:value=5PM|selected=true}5PM{mail-option}
  {mail-option:value=5:30PM|selected=true}5:30PM{mail-option}
  {mail-option:value=6PM|selected=true}6PM{mail-option}
  {mail-option:value=6:30PM|selected=true}6:30PM{mail-option}
  {mail-option:value=7PM|selected=true}7PM{mail-option}
  {mail-option:value=7:30PM|selected=true}7:30PM{mail-option}
  {mail-option:value=8PM|selected=true}8PM{mail-option}
  {mail-option:value=8:30PM|selected=true}8:30PM{mail-option}
  {mail-option:value=9PM|selected=true}9PM{mail-option}
  {mail-option:value=9:30PM|selected=true}9:30PM{mail-option}
  {mail-option:value=10PM|selected=true}10PM{mail-option}
  {mail-option:value=10:30PM|selected=true}10:30PM{mail-option}
  {mail-option:value=11PM|selected=true}11PM{mail-option}
  {mail-option:value=11:30PM|selected=true}11:30PM{mail-option}
  {mail-option:value=12AM|selected=true}12AM{mail-option}
  {mail-option:value=12:30AM|selected=true}12:30AM{mail-option}
  {mail-option:value=All Day|selected=true}All Day{mail-option}
{mail-select}

*End Time of Event*
  {mail-select:name=End Time}
   {mail-option:value=1AM|selected=true}1AM{mail-option}
  {mail-option:value=1:30AM|selected=true}1:30AM{mail-option}
  {mail-option:value=2AM|selected=true}2AM{mail-option}
  {mail-option:value=2:30AM|selected=true}2:30AM{mail-option}
  {mail-option:value=3AM|selected=true}3AM{mail-option}
  {mail-option:value=3:30AM|selected=true}3:30AM{mail-option}
  {mail-option:value=4AM|selected=true}4AM{mail-option}
  {mail-option:value=4:30AM|selected=true}4:30AM{mail-option}
  {mail-option:value=5AM|selected=true}5AM{mail-option}
  {mail-option:value=5:30AM|selected=true}5:30AM{mail-option}
  {mail-option:value=6AM|selected=true}6AM{mail-option}
  {mail-option:value=6:30AM|selected=true}6:30AM{mail-option}
  {mail-option:value=7AM|selected=true}7AM{mail-option}
  {mail-option:value=7:30AM|selected=true}7:30AM{mail-option}
  {mail-option:value=8AM|selected=true}8AM{mail-option}
  {mail-option:value=8:30AM|selected=true}8:30AM{mail-option}
  {mail-option:value=9AM|selected=true}9AM{mail-option}
  {mail-option:value=9:30AM|selected=true}9:30AM{mail-option}
  {mail-option:value=10AM|selected=true}10AM{mail-option}
  {mail-option:value=10:30AM|selected=true}10:30AM{mail-option}
  {mail-option:value=11AM|selected=true}11AM{mail-option}
  {mail-option:value=11:30AM|selected=true}11:30AM{mail-option}
  {mail-option:value=12PM|selected=true}12PM{mail-option}
  {mail-option:value=12:30PM|selected=true}12:30PM{mail-option}
  {mail-option:value=1PM|selected=true}1PM{mail-option}
  {mail-option:value=1:30PM|selected=true}1:30PM{mail-option}
  {mail-option:value=2PM|selected=true}2PM{mail-option}
  {mail-option:value=2:30PM|selected=true}2:30PM{mail-option}
  {mail-option:value=3PM|selected=true}3PM{mail-option}
  {mail-option:value=3:30PM|selected=true}3:30PM{mail-option}
  {mail-option:value=4PM|selected=true}4PM{mail-option}
  {mail-option:value=4:30PM|selected=true}4:30PM{mail-option}
  {mail-option:value=5PM|selected=true}5PM{mail-option}
  {mail-option:value=5:30PM|selected=true}5:30PM{mail-option}
  {mail-option:value=6PM|selected=true}6PM{mail-option}
  {mail-option:value=6:30PM|selected=true}6:30PM{mail-option}
  {mail-option:value=7PM|selected=true}7PM{mail-option}
  {mail-option:value=7:30PM|selected=true}7:30PM{mail-option}
  {mail-option:value=8PM|selected=true}8PM{mail-option}
  {mail-option:value=8:30PM|selected=true}8:30PM{mail-option}
  {mail-option:value=9PM|selected=true}9PM{mail-option}
  {mail-option:value=9:30PM|selected=true}9:30PM{mail-option}
  {mail-option:value=10PM|selected=true}10PM{mail-option}
  {mail-option:value=10:30PM|selected=true}10:30PM{mail-option}
  {mail-option:value=11PM|selected=true}11PM{mail-option}
  {mail-option:value=11:30PM|selected=true}11:30PM{mail-option}
  {mail-option:value=12AM|selected=true}12AM{mail-option}
  {mail-option:value=12:30AM|selected=true}12:30AM{mail-option}
  {mail-option:value=All Day|selected=true}All Day{mail-option}
{mail-select}

*Description of Event*
{mail-textarea:name=Summary|cssStyle=width: 500px; height: 100px|required=true}{mail-textarea}

*Website/Link*
{mail-input:type=text|name=Link|cssStyle=width: 300px|required=false}



{mail-submit:Submit}
{info}

{mail-success:render=wiki}
{tip:title=Event Form Accepted}Thank you for requesting funding, please expect the GSC to contact you soon!.{tip}
{mail-success}

{mail-form}
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Preferred Funding Forms

Reimbursement Form
The following forms must be submitted 3 weeks prior to event
  • Direct Payment Form
  • Expense Transfer Form
    GSC Funding and Advertising > GSC Priority Funding Request

    GSC funding should be requested primarily via the Priority Funding Request procedure in order to guarantee consideration. Priority Funding is intended to optimize the funds available to active GSOs and other requests from individuals that promote the GSC's goals of bringing graduate students of all disciplines together.

    Allocations will be made based on a review of all submitted budgets by the GSC Executive Board. Preference will be given to events/requests that: 1) Provide a social, cultural, or educational benefit to graduate students, 2) Encourage inter-departmental interaction, 3) Are of benefit to all graduate students.

    As a counterpoint, the GSC feels that strong Department-based GSOs greatly enhance the graduate student experience. However, we also feel that funding that portion of the graduate student experience should be a shared responsibility among the GSC, the Departments, and external funding sources such as National Societies or the Tufts Administration. Thus, while the GSC has fully funded department-based GSOs, especially in their formative years, it is always with the eventual goal of partial funding responsibility being shifted onto the departments and other external funding sources.

    Toward this end, the GSC has adopted the following guideline for funding GSO events now and in the future:

    "Any GSO that wishes to run an event that primarily or exclusively is of benefit to a particular department or to the members of said GSO, especially if it is a off-campus retreat or outing, will not have that event funded by the regular mechanism of GSC funding. Instead, the GSO is expected to find Department or External Funding for said event, and if so found, the GSC will MATCH EXTERNAL FUNDS for that event up to a specified amount. These events must still be FORMALLY open to all graduate students of all departments. Any event that is not formally open to all graduate students (such as Officer Retreats) must be funded solely by a Department or an External Funding Source. The determination of which events fall under this policy is reserved for the Graduate Student Council."

    So if a GSO can find department or external funding sources (and provide documented proof that such funds were allocated), then the GSC will match those external funds up to a allocated amount decided by the GSC (so you will receive from the GSC either the same amount of money you raised from external sources or else this amount, whichever is smaller). Since this is a new policy, please feel free to e-mail the GSC Treasurer with any questions you may have.

    Priority Funding is available in four cycles as outlined below. All events/requests occurring within the funding cycle period should be listed in the Priority Funding Request Form and sent the the GSC Treasurer by the appropriate deadline. Please note that you must also submit a supplementary form (such as a Reimbursement Form) for each event to receive the actual funds.

    Download the Priority Funding Request Form

    Image Added

    If you are requesting funding during a funding cycle for which the deadline has passed, please use the Alternate Funding Request Form (online form).

    Go to the Alternate Funding Request Form

    Supplementary Forms: Event Report Form | Reimbursement Form | Direct Payment Form | Expense Transfer Form
    (Please read the instruction carefully and submit all forms to the GSC Lounge Office (West Hall 001) or scan and email to GSC Treasurer . Note that ORIGINAL RECEIPTS AND INVOICES MUST BE PROVIDED.)