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GSC

Funding/Advertising
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Request Priority Funding
Request Alternate Funding
Request

Funding/

GSC Advertising
Reimbursement Form
Direct Payment Form
Expense Transfer Form

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GSC

funding

should

be

requested

primarily

via

the

Priority

Funding

Request

procedure

in

order

to

guarantee

consideration.

To apply for

Priority

Funding, you must submit the Priority Funding Request Form by the appropriate deadline. The deadlines are listed below. *Priority Funding Request Deadlines*: * June 15 (for events/requests occurring from July 1 through September 30) * September 15 (for events/requests occurring from October 1 through December 31) * December 15 (for events/requests occurring from January 1 through March 31) * March 15 (for events/requests occurring from April 1 through June 30) If for any reason you are unable to make the deadline listed above, or you are not requesting funds but would like post an advertisement to the GSC Calendar, you may use the GSC Funding/Advertisement Request Form below (online form). This form is to be used to advertise and/or request funding of any kind from the GSC when the Priority Funding Request Procedure can not be used. When used for funding purposes, this form is only valid for obtaining approval. *This form alone is not enough to receive actual funds (e.g. reimbursement, expense transfer).* Please read further for details. When requesting GSC funding, this form must be submitted *at least 10 days in advance*, depending on the type of disbursement requested. Please refer to the [funding guidelines|GSO Funding] for more information. Upon approval (sent by email), one of the *Related Forms* (below) must be used in order to fully process funding. Please READ THE INSTRUCTIONS on each form carefully. You are responsible for submitting the proper paperwork. The GSC will NOT be able to process your reimbursement/payment if you do not provide the appropriate documentation. {mail-form:destination=gsc-treasurer@tufts.edu} {info:title=Use this form to request GSC funding or submit an event to the GSC Calender} *Requesting Organization (if applicable):* {mail-select:name=GSO|nullValue=Select a GSO from the list|required=true} {mail-option:value=Biology Union of Graduate Students (BUGS)|selected=true}Biology Union of Graduate Students (BUGS){mail-option} {mail-option:value=Chemistry Graduate Student Council|selected=true}Chemistry Graduate Student Council{mail-option} {mail-option:value=Child Development Graduate Student Association|selected=true}Child Development Graduate Student Association{mail-option} {mail-option:value=Child's Right to Thrive (CRT)|selected=true}Child's Right to Thrive (CRT){mail-option} {mail-option:value=Graduate Economics Society (GES)|selected=true}Graduate Economics Society (GES){mail-option} {mail-option:value=Hellenic Society GSTU|selected=true}Hellenic Society GSTU{mail-option} {mail-option:value=Indian Students at Tufts (ISAT)|selected=true}Indian Students at Tufts (ISAT){mail-option} {mail-option:value=Organization of Graduate Students of Mathematics (OGSM)|selected=true}Organization of Graduate Students of Mathematics (OGSM){mail-option} {mail-option:value=Past and Present|selected=true}Past and Present{mail-option} {mail-option:value=SciTech Society (STS)|selected=true}SciTech Society (STS){mail-option} {mail-option:value=Soo Bahk Do|selected=true}Soo Bahk Do{mail-option} {mail-option:value=Student Occupational Therapy Association (SOTA)|selected=true}Student Occupational Therapy Association (SOTA){mail-option} {mail-option:value=Tufts Chinese Student and Scholar Association (TCSSA)|selected=true}Tufts Chinese Student and Scholar Association (TCSSA){mail-option} {mail-option:value=Tufts English Graduate Student Organization (TEGO)|selected=true}Tufts English Graduate Student Organization (TEGO){mail-option} {mail-option:value=Other/Independent Student Request|selected=true} Other/Independent Student Request (please describe below) {mail-option} {mail-select} (Select Other/Independent Student Request if not requesting on behalf of a GSO) *Type of Request* {mail-select:name=Request Type} {mail-option:value=Event Funding|selected=true}Event Funding{mail-option} {mail-option:value=Event Advertising|selected=true}Event Advertising{mail-option} {mail-option:value=Other Funding|selected=true}Other Funding{mail-option} {mail-select} *Contact Person Email* {mail-input:type=text|name=Contact|cssStyle=width: 200px|required=true} *Name of Event/Submission* {mail-textarea:name=Event|cssStyle=width: 200px; height: 22px|required=true}{mail-textarea} *Funds Requested ($)* (Leave this blank if you are not requesting funds) {mail-input:type=text|name= Funds Requested|cssStyle=width: 100px|validation=num|required=false} *Preferred Funding Method* {mail-select:name=Preferred Funding Method} {mail-option:value=Reimbursement|selected=true}Reimbursement{mail-option} {mail-option:value=Direct Vendor Payment Request|selected=true}Direct Vendor Payment Request (requires early form submission) {mail-option} {mail-option:value=Expense Transfer (to Tufts Dept ID)|selected=true}Expense Transfer (to Tufts Dept ID) (requires early form submission) {mail-option} {mail-option:value=No Funding Requested|selected=true}No Funding Requested{mail-option} {mail-select} (Note you must submit the appropriate form, depending on choice. See related forms below) *Date of Event (Month-Day-Year)* {mail-input:type=text|name=Date|cssStyle=width: 100px|required=true} *Start Time of Event* {mail-select:name=Start Time} {mail-option:value=1AM|selected=true}1AM{mail-option} {mail-option:value=1:30AM|selected=true}1:30AM{mail-option} {mail-option:value=2AM|selected=true}2AM{mail-option} {mail-option:value=2:30AM|selected=true}2:30AM{mail-option} {mail-option:value=3AM|selected=true}3AM{mail-option} {mail-option:value=3:30AM|selected=true}3:30AM{mail-option} {mail-option:value=4AM|selected=true}4AM{mail-option} {mail-option:value=4:30AM|selected=true}4:30AM{mail-option} {mail-option:value=5AM|selected=true}5AM{mail-option} {mail-option:value=5:30AM|selected=true}5:30AM{mail-option} {mail-option:value=6AM|selected=true}6AM{mail-option} {mail-option:value=6:30AM|selected=true}6:30AM{mail-option} {mail-option:value=7AM|selected=true}7AM{mail-option} {mail-option:value=7:30AM|selected=true}7:30AM{mail-option} {mail-option:value=8AM|selected=true}8AM{mail-option} {mail-option:value=8:30AM|selected=true}8:30AM{mail-option} {mail-option:value=9AM|selected=true}9AM{mail-option} {mail-option:value=9:30AM|selected=true}9:30AM{mail-option} {mail-option:value=10AM|selected=true}10AM{mail-option} {mail-option:value=10:30AM|selected=true}10:30AM{mail-option} {mail-option:value=11AM|selected=true}11AM{mail-option} {mail-option:value=11:30AM|selected=true}11:30AM{mail-option} {mail-option:value=12PM|selected=true}12PM{mail-option} {mail-option:value=12:30PM|selected=true}12:30PM{mail-option} {mail-option:value=1PM|selected=true}1PM{mail-option} {mail-option:value=1:30PM|selected=true}1:30PM{mail-option} {mail-option:value=2PM|selected=true}2PM{mail-option} {mail-option:value=2:30PM|selected=true}2:30PM{mail-option} {mail-option:value=3PM|selected=true}3PM{mail-option} {mail-option:value=3:30PM|selected=true}3:30PM{mail-option} {mail-option:value=4PM|selected=true}4PM{mail-option} {mail-option:value=4:30PM|selected=true}4:30PM{mail-option} {mail-option:value=5PM|selected=true}5PM{mail-option} {mail-option:value=5:30PM|selected=true}5:30PM{mail-option} {mail-option:value=6PM|selected=true}6PM{mail-option} {mail-option:value=6:30PM|selected=true}6:30PM{mail-option} {mail-option:value=7PM|selected=true}7PM{mail-option} {mail-option:value=7:30PM|selected=true}7:30PM{mail-option} {mail-option:value=8PM|selected=true}8PM{mail-option} {mail-option:value=8:30PM|selected=true}8:30PM{mail-option} {mail-option:value=9PM|selected=true}9PM{mail-option} {mail-option:value=9:30PM|selected=true}9:30PM{mail-option} {mail-option:value=10PM|selected=true}10PM{mail-option} {mail-option:value=10:30PM|selected=true}10:30PM{mail-option} {mail-option:value=11PM|selected=true}11PM{mail-option} {mail-option:value=11:30PM|selected=true}11:30PM{mail-option} {mail-option:value=12AM|selected=true}12AM{mail-option} {mail-option:value=12:30AM|selected=true}12:30AM{mail-option} {mail-option:value=All Day|selected=true}All Day{mail-option} {mail-select} *End Time of Event* {mail-select:name=End Time} {mail-option:value=1AM|selected=true}1AM{mail-option} {mail-option:value=1:30AM|selected=true}1:30AM{mail-option} {mail-option:value=2AM|selected=true}2AM{mail-option} {mail-option:value=2:30AM|selected=true}2:30AM{mail-option} {mail-option:value=3AM|selected=true}3AM{mail-option} {mail-option:value=3:30AM|selected=true}3:30AM{mail-option} {mail-option:value=4AM|selected=true}4AM{mail-option} {mail-option:value=4:30AM|selected=true}4:30AM{mail-option} {mail-option:value=5AM|selected=true}5AM{mail-option} {mail-option:value=5:30AM|selected=true}5:30AM{mail-option} {mail-option:value=6AM|selected=true}6AM{mail-option} {mail-option:value=6:30AM|selected=true}6:30AM{mail-option} {mail-option:value=7AM|selected=true}7AM{mail-option} {mail-option:value=7:30AM|selected=true}7:30AM{mail-option} {mail-option:value=8AM|selected=true}8AM{mail-option} {mail-option:value=8:30AM|selected=true}8:30AM{mail-option} {mail-option:value=9AM|selected=true}9AM{mail-option} {mail-option:value=9:30AM|selected=true}9:30AM{mail-option} {mail-option:value=10AM|selected=true}10AM{mail-option} {mail-option:value=10:30AM|selected=true}10:30AM{mail-option} {mail-option:value=11AM|selected=true}11AM{mail-option} {mail-option:value=11:30AM|selected=true}11:30AM{mail-option} {mail-option:value=12PM|selected=true}12PM{mail-option} {mail-option:value=12:30PM|selected=true}12:30PM{mail-option} {mail-option:value=1PM|selected=true}1PM{mail-option} {mail-option:value=1:30PM|selected=true}1:30PM{mail-option} {mail-option:value=2PM|selected=true}2PM{mail-option} {mail-option:value=2:30PM|selected=true}2:30PM{mail-option} {mail-option:value=3PM|selected=true}3PM{mail-option} {mail-option:value=3:30PM|selected=true}3:30PM{mail-option} {mail-option:value=4PM|selected=true}4PM{mail-option} {mail-option:value=4:30PM|selected=true}4:30PM{mail-option} {mail-option:value=5PM|selected=true}5PM{mail-option} {mail-option:value=5:30PM|selected=true}5:30PM{mail-option} {mail-option:value=6PM|selected=true}6PM{mail-option} {mail-option:value=6:30PM|selected=true}6:30PM{mail-option} {mail-option:value=7PM|selected=true}7PM{mail-option} {mail-option:value=7:30PM|selected=true}7:30PM{mail-option} {mail-option:value=8PM|selected=true}8PM{mail-option} {mail-option:value=8:30PM|selected=true}8:30PM{mail-option} {mail-option:value=9PM|selected=true}9PM{mail-option} {mail-option:value=9:30PM|selected=true}9:30PM{mail-option} {mail-option:value=10PM|selected=true}10PM{mail-option} {mail-option:value=10:30PM|selected=true}10:30PM{mail-option} {mail-option:value=11PM|selected=true}11PM{mail-option} {mail-option:value=11:30PM|selected=true}11:30PM{mail-option} {mail-option:value=12AM|selected=true}12AM{mail-option} {mail-option:value=12:30AM|selected=true}12:30AM{mail-option} {mail-option:value=All Day|selected=true}All Day{mail-option} {mail-select} *Location of Event* {mail-textarea:name=Location|cssStyle=width: 300px; height: 20px|required=true}{mail-textarea} *Description of Event* {mail-textarea:name=Summary|cssStyle=width: 450px; height: 100px|required=true}{mail-textarea} *Website/Link* {mail-input:type=text|name=Link|cssStyle=width: 300px|required=false} {mail-submit:Submit} {info} {mail-success:render=wiki} {tip:title=Event Request Accepted}Thank you for requesting funding, please expect the GSC to contact you soon!.{tip} {mail-success} {mail-form} *Related Forms* [Reimbursement Form|GSO Forms^Graduate Student Council - Reimbursement Form.pdf] (must be submitted within 90 days of event) [Direct Payment Form|GSO Forms^Graduate Student Council - Direct Payment Form.pdf] (must be sumbitted at least 21 days before the event) [Expense Transfer Form|GSO Forms^Graduate Student Council - Expense Transfer Form.xls] Please submit all forms to the GSC Lounge Office (West Hall 001) or scan and email to [GSC Treasurer |mailto:gsc-treasurer@tufts.edu]. Note that ORIGINAL RECEIPTS AND INVOICES MUST BE PROVIDED. \\

Funding is intended to optimize the funds available to active GSOs and other requests from individuals that promote the GSC's goals of bringing graduate students of all disciplines together.

Allocations will be made based on a review of all submitted budgets by the GSC Executive Board. Preference will be given to events/requests that: 1) Provide a social, cultural, or educational benefit to graduate students, 2) Encourage inter-departmental interaction, 3) Are of benefit to all graduate students.

As a counterpoint, the GSC feels that strong Department-based GSOs greatly enhance the graduate student experience. However, we also feel that funding that portion of the graduate student experience should be a shared responsibility among the GSC, the Departments, and external funding sources such as National Societies or the Tufts Administration. Thus, while the GSC has fully funded department-based GSOs, especially in their formative years, it is always with the eventual goal of partial funding responsibility being shifted onto the departments and other external funding sources.

Toward this end, the GSC has adopted the following guideline for funding GSO events now and in the future:

"Any GSO that wishes to run an event that primarily or exclusively is of benefit to a particular department or to the members of said GSO, especially if it is a off-campus retreat or outing, will not have that event funded by the regular mechanism of GSC funding. Instead, the GSO is expected to find Department or External Funding for said event, and if so found, the GSC will MATCH EXTERNAL FUNDS for that event up to a specified amount. These events must still be FORMALLY open to all graduate students of all departments. Any event that is not formally open to all graduate students (such as Officer Retreats) must be funded solely by a Department or an External Funding Source. The determination of which events fall under this policy is reserved for the Graduate Student Council."

So if a GSO can find department or external funding sources (and provide documented proof that such funds were allocated), then the GSC will match those external funds up to a allocated amount decided by the GSC (so you will receive from the GSC either the same amount of money you raised from external sources or else this amount, whichever is smaller). Since this is a new policy, please feel free to e-mail the GSC Treasurer with any questions you may have.

Priority Funding is available in four cycles as outlined below. All events/requests occurring within the funding cycle period should be listed in the Priority Funding Request Form and sent the the GSC Treasurer by the appropriate deadline. Please note that you must also submit a supplementary form (such as a Reimbursement Form) for each event to receive the actual funds.

Download the Priority Funding Request Form

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If you are requesting funding during a funding cycle for which the deadline has passed, please use the Alternate Funding Request Form (online form).

Go to the Alternate Funding Request Form

Supplementary Forms: Event Report Form | Reimbursement Form | Direct Payment Form | Expense Transfer Form
(Please read the instruction carefully and submit all forms to the GSC Lounge Office (West Hall 001) or scan and email to GSC Treasurer . Note that ORIGINAL RECEIPTS AND INVOICES MUST BE PROVIDED.)

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GSC Funding and Advertising > GSC Priority Funding Request
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